The next dialog box lists different actions the Rule can perform based on the conditions you selected. to the specified emails Continue reading Fixed: The operation failed. The application allows users to create Rule, choose emails based on Subject, From, Sent to metadata and then perform actions such as display, notifications, move item to a folder, etc. Once you select an option you can further refine by clicking on the linked text in the lower box. Outlook Rules are generally set by the users to perform automatic actions like Move, Respond, Flag, etc. These include who sent or received it, key words in the body of the message, whether it has a certain flag or category and many more. The first screen lists different conditions on which to set a rule. Then either periodically review and delete this folder, or set up to automatically delete using AutoArchive.Ĭlick on the Advanced Options to see what else you can do with Rules. Repeat with any other types of messages you’d like to move. You can filter messages by subject, sender, recipient, and much more (check out Advanced Options for more things you can do with Rules!) These newsletters will no longer appear in your inbox, and retention can be managed easily. For example, you can move all newsletters to a folder called Newsletters. Select the conditions for what messages you want to move and which folder you would like to move them to. With that message selected, click on Rules on the Home tab and select Create Rule Select an example of the kind of message that you’d like to move (i.e. In the following example we use rules to automatically move messages to a folder. This tool can be used for a wide variety of functions- for instance you could set a rule to make all emails from your supervisor turn green. Create Quick Parts for Default Responses to Common Questions.Rules in Outlook allow you to automatically perform an action based on the characteristics of an incoming message.Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails.Use Outlook's Task List Instead of Clogging Your inbox.Move Complex and Non-Critical Emails Into a To-Do Folder.Rules set to run on one computer only.ħ Microsoft Outlook Tips and Tricks for Better Email Management Corruption in send/receive settings file. If a server rule moves a message when Outlook is closed, the client side rules that might apply to the message won't fire.Īlso question is, why don't my Outlook rules work?Ĭauses for Outlook Rules Not Working Any of these may be the culprit: Rules exceed the rules quota established for your mailbox. This includes moving messages to local pst files, adding a category or a flag.
Subsequently, question is, do Outlook rules work when Outlook is closed? Rules that have actions that require Outlook are client side rules and only run if Outlook is running. Note: Currently, you can only run rules in which a message from a sender is moved to a folder.